How to Use Virtual Meeting Platforms Securely
Secure Virtual Meeting Platforms: Best Practices Guide
This is a general overview of helpful tips to securely use virtual meeting platforms. Always use a trusted and established platform such as Zoom, Microsoft Teams, or Google Meet.
Configure Privacy and Security Settings
As a meeting host:
Require a password for all meetings
Enable waiting rooms to admit attendees manually to ensure that only authorized attendees enter the meeting
Disable “Join Before Host” to prevent early unauthorized access
Restrict screen sharing to “Host Only”
Control Meeting Access
As a meeting host:
Use unique meeting IDs (not your personal meeting ID) to create meetings
Share invites privately – do not post meeting links publicly on social media or websites
Remove or block disruptive or unknown attendees using in-platform tools
Use host tools to lock the meeting once all attendees are present
Use Caution with Meeting Recordings
Be aware when a meeting is being recorded
As a meeting host:
Encrypt recordings, store them securely, and restrict access to authorized users
Avoid cloud recording unless you’re using a secured, trusted cloud provider
Protect Your Account
Use strong, unique passwords for your account and meeting rooms
Enable Multi-Factor Authentication (MFA) for your account
Tips For Participants
Ensure your camera and microphone are off before joining a meeting.
Only join meetings where you are expected to be
Never share personal information via an untrusted Zoom meeting
Ensure the meeting is not being recorded or transcribed via a 3rd party tool or within the meeting itself
Do not share entire screen if needed, only share specific applications
Do not give remote access to untrusted parties via a Virtual Meeting
Stay Updated and Educated
Keep your meeting platform updated to ensure the latest security and vulnerability patches are implemented
Stay up to date with the platform’s security blogs:
Be aware of deepfakes, impersonation, and phishing attempts posing as meeting invites